EdLivon

Introduction

EdLivon is a school and institute management system I built for BYTES Genesis Pvt. Ltd. It helps educational organizations manage everyday operations from a single platform. The system supports multiple organizations and branches: a school network with several campuses can manage everything from one place, with each branch having its own data and users.

Modules share data across workflows. For example, registrations flow through front desk, tests and outcomes tie back to admissions, and finance clearance completes admission to student records. Secondary modules (such as an LMS) extend the platform beyond what is detailed here.

Organization Setup and Onboarding

When a new school or institute comes on board, they follow a guided setup: organization details, logo and branding, and creation of a superadmin account. The superadmin then configures the system for their specific needs.

Dashboard

The main dashboard gives a quick overview of institutional health. It shows performance ratings across areas such as attendance, behavior, exams, homework, classwork, and student appearance using visual circle charts. A health statistics section tracks student wellness trends over time with line charts.

Front Desk Office

This is the largest module and mirrors what typically happens at a school front desk:

• Admissions pipeline: log admission queries, track interest levels, and move candidates through stages like issuing forms, scheduling admission tests, setting test dates, recording results, and accepting or rejecting students.
• Registration and final admission forms: customizable via settings; shareable as public links for parents to complete remotely.
• Age criteria: configure age limits per grade.
• Academic structure: class, section, and subject management.
• Meetings: schedule meetings, assign categories, track attendee status, mark as occurred, cancelled, or postponed.
• HR recruitment: generate application forms, share by link, review submissions, mark hired or rejected.
• Vendor management: similar flow to HR. Collect applications, review, and decide.
• Complaints: log, track, resolve, or reject.
• Call logs: record incoming and outgoing calls with feedback.
• Postal records: dispatch and receive mail; track status per item.

Each area includes search and feedback tools; most support advanced search for staff.

Student Information

This module centers on enrolled students:

• Student list with filtering by grade and section
• Guardian information forms
• Leave form workflow
• Advanced search for quick lookups
• A student information dashboard that mirrors main-dashboard analytics for a student-focused view

Accounts and Finance

Financial operations include:

• Chart of accounts and group accounts
• General journal entries
• Payments and receipts for cash and bank
• Cheque issuing and receiving
• Due fees vouchers, including student-specific vouchers
• Fees collection processing
• Welfare organizations for scholarships or aid providers, linked into the fee structure
• Admissions integration: when a student’s final admission form is complete, finance can mark forms as issued or received on their side

User Permissions and Access Control

Admins control visibility and actions at module level (e.g. Front Desk only, no finance) and feature level within modules. Access modes include full access, read only, and read with add/edit.

Notifications

A notification system targets specific users. A count badge appears on the header bell; opening it shows recent notifications with details and links to the relevant page.

Technical Notes

I developed EdLivon using PHP and MySQL.